Tips How to Use Google Calendar to Organize Meetings Things you never Knew

Also Learn How to Share Your Google Calendar With Others

 

 

 

 

 

 

 

 

Today i will Love to summarize what  i learn about Google Calendar while i was surfing the Internet. I decided to bring this to Applygist Readers who barely know about Google Calendar  or know but don't know what they can use it to achieve

How to Create a Shared Calendar in Google Calendar

  1. Go to calendar.google.com and find the “My calendars” menu in the left column.
  2. Click the box with the downward-pointing arrow next to “My calendars.” Select “Create new calendar” from the drop-down menu.
  3. After you fill in a name and description for your calendar, you have several sharing options. You can make the calendar public and accessible via Google searches by checking the “Make this calendar public” box. If you do, it’s probably a good idea to also check the box next to “Share only my free/busy information” to keep your schedule details private.
  4. Better yet, you can share the calendar only with certain people. Enter each email addresses in the “Share with specific people” field, and click the “Add person” button to add more invitees. You can also adjust the privacy settings for invitees with the “Permission settings” drop-down menu for each email address you invite.

That will create a shared calendar that your entire team can view and add to, but individual team members will likely have their own calendars. They’ll need to take a few extra steps for the best collaboration features.

How to Share Your Google Calendar With Others

  1. To make your own calendar visible to the rest of the team, find the “My calendars” menu.
  2. Click the box with the downward-pointing arrow next to your personal calendar. Select “Calendar settings” from the drop-down menu.
  3. On the calendar settings page, click the “Share this calendar” tab at the top.
  4. You may either make the calendar public (and hide the details of your schedule) or share your calendar with certain people. To share it with certain people, enter their email addresses in the “Share with specific people” field. Remember to adjust the permission settings for each person you share your calendar with.
Once everyone on your team is sharing their calendar, scheduling an event with no conflicts is much easier. When you create any calendar entry, simply enter the invitees’ email addresses in the “Add guests” field on the right side of the page. Then click the “Find a time” tab to see when everybody’s free. No excuses!

Of course, not everyone uses Google Calendar, but there are easy ways to make it work with Outlook or the calendar on your mobile device. When you create or accept a calendar entry on any other program, send an invite to the address associated with your Google Calendar. You can also copy calendar events to another Google Calendar by clicking the “More Actions” drop-down menu and selecting the appropriate calendars.
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